Sponsorship Guildelines

Eligibility Criteria

  • Membership: Must be an ACRM Life Member.
  • Sponsorship History: Must not have received individual sponsorship in the past two years.

1. Conference Sponsorship

What We Sponsor
  • Registration Fees: For conferences and scientific meetings related to research and registries.
  • Accommodation: Lodging expenses during the event.
  • Travel Expenses: Transportation to and from the event location.
  • Publication and Printing Fees: Costs for publication fees and poster printing
Additional Criteria for Travel Grants
  • What We Sponsor
    Oral and overseas presentation capped at RM3000
    Poster capped at RM500
  • Presentation Requirement:
    Applicants must be accepted as the first or corresponding author at a conference or scientific meeting. Applications involving poster or virtual presentations will be considered on a case-by-case, and the Exco’s decision is final.
  • Post-Event Report:
    Upon return, applicants must provide a short write-up and at least one photo for ACRM’s social media or website.
  • Acknowledgment:
    ACRM must be acknowledged for financial support in presentations, posters, or related publications.
  • Application Requirements:
    Submit a curriculum vitae (highlighting recent research involvement), tentative budget, conference details, estimated expenses, and receipts or proof of payment within 1 month after the event.
  • Application Timeline:
    Submit at least two months before the event date, including the accepted abstract and letter of invitation or acceptance.
  • Proof of Attendance:
    Submit the certificate of attendance and a brief event report.
  • Funding Declaration:
    Declare any alternative funding received, including source, amount, and covered expenses.

2. Publication Initiative

What We Sponsor
  • Open Access Publication Fees: For articles accepted in open-access journals.
Additional Criteria
  • Journal Ranking:
    The journal must be indexed in Web of Science (WoS) or SCOPUS, with an impact factor above 1.0
  • Predatory Journals:
    The journal must not be classified as predatory.
  • Authorship:
    The applicant must be the first or second author with equal contribution (collaborative project). Projects should ideally involve a balanced representation where applicable, with a majority or at least an equal number of authors affiliated with MOH.
  • Submission Approval:
    Applications must be submitted within 12 months of article submission and only after journal acceptance.
  • Required Documents:
    Journal information (impact factor, indexing, scope), invoice from journal, receipts or proof of payment within 1 month of publication, DOI or manuscript reference if any, letter of approval to publish from DG, invoice from journal along with the letter of application to ACRM.
  • Acknowledgement:
    ACRM must be acknowledged in the manuscript.

3. Event Aid

What We Sponsor
  • Hospitality Expenses: Food, mileage claims, and souvenirs
Additional Criteria
  • Sponsorship history:
    If applying on behalf of an institution (not for personal), the two-year sponsorship gap does not apply, and such support is limited to once per year.
  • Event:
    Must be research- or registry-related
  • Acknowledgement:
    ACRM must be acknowledged during the event.

4. Online Courses

  • Sponsorship History:
    ACRM will sponsor one online course (e.g., Coursera) per member every three years, capped at RM 500. This will count toward the two-year sponsorship eligibility limit.
  • Relevance:
    Relevant to the member’s work, research or registry-related.
  • Certification:
    Proof of certification may be required.

Exclusions

ACRM does not sponsor the following:
  • Unapproved Gifts
    • Food expenses outside the defined hospitality category External statistical services Further studies, including Master’s or PhD programmes.

Sponsorship Amount

  • The total cumulative sponsorship cap per individual sponsorship is RM 3,000 over any two-year period.
  • Members may receive only one personal sponsorship every two (2) years, regardless of the sponsorship type or amount approved (e.g., travel, publication, or online course).

Approval Process

  • All applications are subject to Exco approval
  • Required Documentation:
    • Approval Letter indicating the amount awarded
    • Receipts or proof of payment to support claims.
  • Fast-track Authority:
    • Sponsorship under RM 2,000 may be approved by the President with either the Secretary or Treasurer.

[ Download Sponsorship Application Checklist here ]